Executive Assistant to CEO 

Serv is partnering with a high-performing entrepreneur and real estate advisor in New York City to hire an exceptional Executive Assistant.

This is an opportunity to work alongside a founder who is building a modern, content-driven advisory business, with a strong focus on education, impact and helping people.

The Executive Assistant will act as a true extension of the CEO, bringing structure, clarity, and proactive support to a fast-moving, high-growth environment. This role is ideal for someone who is energized by working closely with a founder and wants to help build something meaningful. 

Note: A real estate license required (support for obtaining license upon commencement of employment if not already licensed) 

The Role

As the Executive Assistant to the CEO, you will be responsible for supporting the day-to-day activities of the CEO and serving his clients, proactively managing communications, calendar, and project management. You operate as a high-trust partner, enabling the CEO to focus on high-impact priorities.

Key Responsibilities

• Anticipate needs and proactively resolve scheduling and logistical challenges
• Prepare agendas, briefing materials, and follow-ups for meetings
• Manage communication tone/coordination across meetings, client interactions, internal workflows.
• Track action items and ensure follow-through across priorities
• Organize travel
• Client coordination, scheduling, and documentation
• Prepare client-facing materials with high-quality output; support transaction-related admin as needed
• Tech & AI enablement: leverage tools (including AI) to improve productivity and enhance how the CEO operates
• Conduct regular property searches ("buyer treasure hunts") for the CEO's buyer clients, identifying best-fit listings against client criteria and exercising strong judgment in shortlisting
• Schedule showings and coordinate directly with agents
• Occasionally cover open houses when the team is short on bodies

Who You Are

Core Traits

Proactive Operator – you anticipate needs before being asked

Relentless Finisher – you follow through and do not drop details

Highly Organized – you bring structure to fast-moving environments

Calm Under Pressure – you can prioritize effectively in dynamic situations

High Ownership – you take responsibility for outcomes, not just tasks

Enthusiastic helper – you are genuinely energized by helping others

High EQ — you read people and situations well, and bring warmth and judgment to every interaction with the CEO's most important clients 

Strong judgment and problem-solving under pressure — e.g., assembling a 6-showing schedule on tight turnaround, last-minute listing presentations, reaching agents to confirm/reschedule

Mindset & Motivation

You want to support a founder and help build something meaningful

You are naturally curious and enjoy figuring things out independently

You bring a “learn-it-all” mindset and continuously seek to improve

You are energized by working in a fast-paced, entrepreneurial environment

Work Style

Detail-oriented with a high standard of excellence

Able to manage multiple priorities simultaneously

Strong communicator (written and verbal)

Comfortable operating with autonomy and minimal direction

Experience & Skills

Real estate license required (all fees for license and coursework covered upon commencement of employment if not already licensed) 

2–5+ years of experience in an Executive Assistant or similar role

Experience supporting senior leaders or founders preferred

Strong proficiency with Google Workspace and productivity tools

Comfortable learning and adopting new technologies quickly 

Experience with CRM systems or operational tools is an asset

Location: New York, NY (On-site required / open to relocation)

Employment Type: Full-Time, in-office 5 days/week, with flexibility

Salary: $80K–$100K+ based on experience